COLUMBIANA COUNTY MENTAL HEALTH AND RECOVERY SERVICES BOARD
BYLAWS
ARTICLE I:NAME Section A:
The official name of this Board shall be "Columbiana County Mental Health and Recovery Services Board,” and may be referred to as the BOARD or the MHRS Board.
ARTICLE II:PURPOSE AND AUTHORITY Section A: The BOARD serves as the planning authority responsible for publicly funded alcohol, drug addiction, and mental health services provided to the residents of Columbiana County.The purpose of the BOARD is to plan, fund, and monitor mandated mental health and recovery services to meet the needs of Columbiana County residents. Section B:
The Columbiana County Mental Health and Recovery Services Board shall be governed by the provisions enacted by the General Assembly of the State of Ohio, including any amendments.The powers and duties of the BOARD are found in the Ohio Revised Code Chapter 340 as revised.
ARTICLE III.OFFICERS
Section A:
The Officers shall consist of a Chair, Vice-Chair, Secretary, and Treasurer.
Section B:
Officers shall be elected by a simple majority of the members present at the May BOARDmeeting. Prior to the May BOARD meeting, the Chair shall appoint a Nominating Committee consisting of three BOARD members who shall select a slate of officers for submission to the membership.Additional nominations may be made from the floor at the time of the election. Section C:
Officers shall serve for a term of one year, or until their respective successors are duly elected.Terms shall commence on July 1. Section D: No person may hold two offices at the same time.No person shall hold the same office for more than three consecutive years. Section E:
The duties of the Chair shall include the following:
Preside at all meetings of the Board.
Sign minutes after approval by the Board.
Authorize all calls for special meetings.
Appoint the chairs and members of allBoard committees.
Serve as ex-officio member of all Board committees.
Designate Board members to fulfill the duties of absent officers or vacant offices.
Sign official documents on behalf of the Board.
Perform other such duties as are customarily required of a Chair or such as the Board may from time to time assign.
Section F:
The duties of the Vice-Chair shall include the following:
Perform the duties of the chair in his or her absence.
Assist the Chair
Assume duties as may be required and assigned by the Board.
Section G:
The duties of the Secretary shall include the following, which may be delegated to BOARD staff, as appropriate:
Maintain a valid list of all current Board members.
Prepare minutes of all Board and Committee meetings and maintain a journal of proceedings which documents all formal actions of the Board.
Serve as custodian of the Board's official records.
Ensure public notice of all Board meetings and provide appropriate public access to Board records.
Perform other duties as are customarily required of the office of Secretary.
Section H:
The duties of the Treasurer shall include the following, which may be delegated to BOARD staff:
Serve as Chair of the Board Operations Committee.
Monitor levy campaign finances.
Section I:
In case of vacancies in offices, the succession shall be as follows: The Vice-Chair shall succeed the Chair; the Secretary shall succeed the Vice-Chair, and a new Secretary shall be elected at the next regular BOARD meeting. If two offices are vacant, the remaining officer shall succeed to the highest vacant office, and the vacant offices shall be filled by election. If the office of the Treasurer is vacant, a new Treasurer shall be elected at the next regular Board meeting.
Section J:
In the event that both the Bhair and Vice-Chair are not present at a regular or special meeting, an acting Chair will be elected from the membership present to conduct the meeting.
ARTICLE IV: MEETINGS
Section A:
Unless otherwise stated in these Bylaws, all official acts of the Board may only be taken pursuant to a Board resolution adopted by a majority of the quorum present at any meeting.
Section B:
Unless otherwise determined by the Board, the Board shall hold a regular monthly meeting at a time and place determined by the members. In no event shall the Board meet less than six times per year.
Section C:
A special meeting of the BOARD may be called at any time by the Chair and shall be called by the Chair upon the petition of at least one-third of the members. Except in emergency situations, at least 24 hours notice will be given for special meetings and the purpose of the meeting shall be given at the time of notice. Only such business stated in the call for the meeting shall be transacted at the meeting.
Section D:
The number of regular meetings may be changed at the direction of the Chair, dependent upon required business.
Section E:
All meetings of the BOARD and the Board Committees shall be held in conformity with the requirements of ORC Section 121.22 which provides for public notification and open meetings.
Section F:
A majority of the duly qualified members of the BOARD shall constitute a quorum.
Section G:
All meetings of the BOARD shall be conducted in accordance with Robert's Rules of Order and the requirements of O.R.C. 121.22.
Section H:
Each member shall have one vote on each matter submitted to the members for their vote, consent, waiver, release, or other action. The majority of the BOARD present at any meeting thereof at which there is a quorum shall determine its action.
Section I:
A member must be present to vote.Proxy votes, telephone votes, and action through written polls are not permitted.
Section J:
If a member of the BOARD is unable to attend a scheduled meeting, the Executive Director should be notified as soon as possible.If a quorum cannot be met, the Executive Director shall notify the members of the postponement or cancellation of the meeting as appropriate. Section K:
Minutes of all open meetings and executive sessions shall be kept.
Minutes of all regular and special meetings will be completed within ten (10) working days of the meeting and will be available in the Executive Director's office for inspection by all Board members.
Minutes of executive sessions must be available to the public within one week of such meeting. They shall reflect the general subject matter of the executive session and shall not include any matter which is not required to be made public, or is otherwise protected from public disclosure under Ohio law.
Section L:
The Executive Director or designee shall attend all BOARD meetings.
ARTICLE V: COMMITTEES
Section A:
The Board shall have the following standing committees:
Drug and Alcohol Planning Committee
Operations Committee
Mental Health Planning Committee
Community Relations and Marketing Committee
Capital Planning and Facilities Committee
Executive Committee
Section B:
Drug and Alcohol Planning Committee. As outlined under Ohio Revised Code, Section 340.022 (B) and (C), a standing committee of eight members for alcohol and drug addiction services shall be appointed from among the following eligiblies:
Four (4) from the Board members who were appointed by the Director of the Alcohol and Drug Addiction Services, or professionals in the field of alcohol and drug addiction services, or advocates for persons receiving treatment for alcohol or drug addiction;
Two (2) additional Board members selected by the Board
Two (2) residents of the service district who are not Board members, but are qualified, pursuant to Section 340.02 of the Ohio Revised Code to be Board members; one shall be a person who has received or is receiving services for alcohol or drug addiction, the other member shall be a parent or other relative of such a person.
The Drug and Alcohol Planning Committee shall meet at least three (3) times per year and shall make recommendations to the full Board on the following matters:
Review of the ODADAS Community Plan to be submitted to the Department of Alcohol and Drug Addiction Services under Sections 340.033 and 3793.05 of the Ohio Revised Code;
Review the Board's annual budget for alcohol and drug addiction services;
Review programs funded by the Board for alcohol and drug services;
Recommend guidelines for the alcohol and drug addiction programs;
Provide input into overall behavioral health planning through periodic interface with the Mental Health Planning Committee;
Review progress reports for Board plans, as appropriate (may include ODMH, ODADAS, Strategic Plan, and CQI/Outcomes, and Client Satisfaction).
Participate in Board strategic planning process.
The Committee shall adopt recommendations by a majority vote of its members and present recommendations to the full Board for consideration at a regular meeting of the Board.
Other actions as the Board (or Chair) may designate.
Section C:
Operations Committee. The purpose of the Operations Committee is to oversee the financial operations of the Board; review areas of financial management, cash flow, and long-range financial planning.
The committee is responsible for the following:
Annual review and recommendations to the full Board regarding the Board's operating budget and the provider requests for funding
Annual review of the Board's contracts with providers
Quarterly review of Board operating budget and financial reports
Annual review of insurance
Review of annual audits of Board and providers or summaries of these audits
Other actions as the Board (or Chair) may designate.
Section D:
Mental Health Planning Committee. The Mental Health Planning Committee is responsible for reviewing overall planning activities and evaluation of mental health services. The Committee is specifically responsible for the following:
Participation in or review of development of the Board service plans including the ODMH Community Plan and the ODADAS Community Plan (through interface with the Drug and Alcohol Planning Committee)
Annual review of progress reports for Board plans, (may include ODMH, ODADAS, Strategic Plan, CQI/Outcomes, and Client Satisfaction
Participation in Board strategic planning process
Other actions as the Board (or Chair) may designate.
Section E:
Community Relations and Marketing Committee: The Community Relations and Marketing Committee is responsible for developing and recommending strategies for the Board to provide public information to inform constituents regarding issues related to mental illness and substance abuse, regarding services, the role of the MHRS Board, and service providers. The Committee is responsible for the following:
Advise the Board regarding public information activities such as public speaking, newsletters, annual reports, brochures, county fair, etc.
Advise the Board regarding levy campaign strategies
Promote issues and advocate for local, state, and federal policies affecting mental health and/or substance abuse, throug phone calls, letters, personal intervention, etc.
Other actions as the Board (or Chair) may designate.
Section F:
Capital Planning and Facilities Committee: The Capital Planning and Facilities Committee is responsible for assisting in the development of the Board's overall capital plan which may involve participation in the purchase, renovation, or construction of buildings and facilities. the Committee is responsible for the following:
Recommend capital planning priorities to the full Board.
Review capital proposals of service providers or the Board and recommend action to the full Board.
Review and recommend to the full Board regarding Board ownership or lease of property.
Other actions as the Board (or Chair) may designate.
Section G:
Executive Committee:
The Executive Committee shall be comprised of the Board Chair, Vice-Chair, Secretary, and Treasurer. The Committee is responsible for the following:
Establish, monitor, and evaluate the annual performance of the Executive Director. Make salary recommendations for the Executive Director.
Annually review Board personnel policies and make recommendations to the full Board.
Conduct biennial review of staff positions and salary ranges.
Serve as grievance review board for staff.
Review Board administrative agreements as needed and make recommendations to the full Board.
Other actions as the Board (or Chair) may designate.
Section H:
Ad Hoc Committees shall be appointed by the Chair as needed. Such committees shall be time-limited in duration and appointed for a specific and clear purpose.
ARTICLE VI: INDEMNIFICATION
The Board shall procure insurance, insuring its Board members and employees ("Board Representatives") against liability arising from the performance of their official duties. If the liability insurance is unavailable or the amount the Board has procured or is able to procure is insufficient to cover the amount of a claim, the Board shall indemnify its Board Representative as authorized by O.R.C. 340.11.
ARTICLE VII: AMENDMENT OF BYLAWS
Section A: Procedure
These Bylaws may be amended, altered or repealed by a majority vote of the full voting membership of the Board at a meeting called for such a purpose.
The membership of the Board must be notified in writing of the proposed amendments at least thirty (30) days prior to the date of proposed meeting.
ARTICLE VIII: EXECUTIVE DIRECTOR
Section A:
The Board shall hire an Executive Director who shall carry out such duties as are prescribed by applicable law and the Board.
Section B:
The Board shall fix the compensation of the Executive Director which shall include reimbursement of actual and necessary expenses in the performance of his official duties.
Section C:
The Board shall enter into a contract with the Executive Director which shall specify the duties, compensation, length of contract, and procedures for removal including due process.